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Record from Submission Form

Submission Form Terms
By submitting your record below to the Artist Files Online Directory, you agree to allow ARLIS/NA to publish this information on its Web site. All information submitted to the Artist Files Online Directory is publicly available via the Web free of charge. The ways in which the information is used and/or who uses it is not monitored or regulated. No information submitted will be sold or used for commercial purposes.

The institutions listed in the Artist Files Online Directory retain all ownership rights to their collections.

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For assistance in filling out field content - please go to the FAQ and see Artist Files Revealed Online Directory Help.
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SUBMITTAL INFORMATION:

Submitted By
Pamela J. Eyerdam
Your Email Address
pamela.eyerdam at cpl.org
Institution Name/Parent Organization
Cleveland Public Library
Department Name
Fine Arts & Special Collections

INSTITUTIONAL INFORMATION:

Institutional/Departmental Overview
Fine Arts & Special Collections of the Cleveland Public Library collects artist files housed in the Art Vertical File and some in Collection Level records posted in the online catalog.
Institution Type 1
Library
Institution Type 2
Archives
Institution Type Other
Mailing Name
Physical Address
325 Superior Ave.
Mailing Address
City
Cleveland
State
OH
Province
Zipcode
44114
Country
USA
Contact
Pamela J. Eyerdam
Position
Fine Arts & Special Collections Manager
Email
pamela.eyerdam at cpl.org
Telephone
216.623.2848
Institutional Website
http://www.cpl.org/
Library Catalog Website
http://search1.clevnet.org/web2/tramp2.exe/log_in/guest?SETTING_KEY=CPL_M
Webpage Dedicated to Artist Files

COLLECTION INFORMATION:

General Descripton of Artist Files Collection
Fine Arts has an Art Vertical File containing info about local and regional artists and architects, museums, galleries, art movements, exhibitions (Cleveland and Ohio). Some extensive artist files have been cataloged on collection level records and can be found in the online catalog http://search2.clevnet.org/web2/tramp2.exe/log_in/guest?SETTING_KEY=CPL_M search under the title of CLEVELAND ARTISTS CLIPPING FILES FROM THE CLEVELAND PUBLIC LIBRARY FINE ARTS DEPARTMENT for names to other records. An in-house ACCESS database exists that indexes Ohio architects called the OVIATT INDEX, call Fine Arts to verify a listing 216-623-2848.

Collection Size (check all that apply):

Feet
Yes
Enter Feet
100 linear feet for Art Vertical Files
Meters
No
Enter Meters
Number of files
No
Enter Number of files
Number of cabinets
No
Enter Number of cabinets

Organizational Structure (check all that apply):

Organizational Structure 1
Alphabetical
Organizational Structure 2
Subject-in-house
Organizational Structure 3
Organizational Structure 4
Organizational Structure 5

Cataloging Method:

LC/Dewey
Yes
Subject-in-house
Yes
Other

Bibliographic Utility:

Local Catalog/Software
No
MS Office Access
Yes
MS Office Excel
Yes
OCLC
Yes
Other
No

Present or future digitization plans or activities:

Plans
Some of the artwork is photographed and digitized into CONTENTdm at http://cplorg.cdmhost.com/ by using the BROWSE pull down menu. Future plans to digitize pre-1923 copyright free material using CONTENTdm software is being discussed.

Language of Materials:

Chinese
Dutch
English
Yes
Farsi
French
Yes
German
Yes
Hebrew
Italian
Yes
Japanese
Korean
Portuguese
Russian
Spanish
Yes
Language Other

Type of Materials:

Announcements
Yes
Architectural Drawings
Yes
Artists' Books
Yes
Artworks
Yes
Auction Catalogs
Yes
Biographical Information
Yes
Books
Yes
Brochures
Yes
CD/DVD
Cultural Artifacts/Materials
Yes
Diaries/Journals/Papers
Yes
Electronic Files
Yes
Exhibition Catalogs
Yes
Geographic
Yes
Groups
Yes
Individual artists
Yes
Institutional Publications
Yes
Institutional/Gallery Records
Interviews
Invitations/Private View Cards
Manuscripts
Yes
Memorabilia
Yes
Microform/film/fiche
Negatives
Yes
Newspaper Clippings
Yes
Newspapers
Official Records
Oral Histories
Pamphlets
Yes
Photographs
Yes
Postcards
Yes
Press Clippings
Yes
Press Kits
Press Releases
Printed Works
Yes
Prints
Yes
Price List and/or Checklists
Realia
Scripts
Serials
Yes
Slides
Subject
Yes
Transcripts
Yes
Materials Other

Artistic Styles/Periods:

Classical
Contemporary
Yes
Medieval
Modern
Yes
Renaissance
Styles/Periods Other

Additional research materials in collection that supplement artist files collection:

Materials
Began creating EAD finding aids for collection level bibliographic collections. These EAD finding aids will then be posted on the OhioLINK EAD website and in the MARC record. View by CONTRIBUTING INSTITUTION in OhioLINK EAD website

Acquisitions:

Is this an active collection that is being added to by donations or purchases?:

Donations
Yes
Purchases
Yes

Publicizing Collection Methods: (check all that apply):

Brochures/Flyers/Pamphlets
Yes
Class visits
Yes
Community Service
Yes
Conference/Conventions
Yes
Directories
Yes
Exhibitions
Yes
Library Events
Yes
Mailings
Yes
Meetings
Yes
Newsletter
Yes
Public Lectures/Programs
Yes
Publications
Yes
Reports
Yes
Staff Orientations
Yes
Student Orientations
Yes
Study Guides
Yes
Telephone
Yes
Website
Yes
Word of Mouth
Yes
Publicizing Other
http://www.cpl.org/finearts/

ACCESS INFORMATION:

Open All Year (if no, provide dates open)
Open all year

Available to Public:

Available to Public
Yes
Public Hours (to access Artist Files Collection)
9am-6pm Mon-Sat, Sunday open 1-5 during school year
Public Hours (Parent Organization)
Appointment or Reservations Required
No
Public Fee
No
Public Fee Amount

Access Procedures for Public Patrons:

Access Procedures for Public Patrons
Patrons need to consult library staff for assistance to files or collection level records. Call 216-623-2848 or email the website

Available to Scholars:

Available to Scholars
Yes
Scholar Hours (to access Artist Files Collection)
Accessible during open library hours.
Public Hours (Parent Organization)
Appointment or Reservations Required
No
Scholar Fee
No
Scholar Fee Amount
Access Procedures for Scholars
It is recommended that the department be notified in advance in order to access an extensive amount of research material. Items will be retrieved and placed "ON HOLD" for researcher.

Onsite Technology:

Photocopier - B/W
Yes
Photocopier - Color
Yes
Scanner/Digital Imaging
Yes
Web Access
Yes
Workspaces
Yes
Onsite Other
No

Additional Comments:

Additional Comments

Lending and ILL:

Are you willing to photocopy or lend materials?
Yes

If so, under what conditions?:

ARIEL
No
Odyssey
No
Photocopies
Yes
Scans (digital)
Yes
Conditions Other

Agreement:

I have read and agree to the "Submission Form Terms of Use" statement indicated above.
Yes

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