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Record from Submission Form

Submission Form Terms
By submitting your record below to the Artist Files Online Directory, you agree to allow ARLIS/NA to publish this information on its Web site. All information submitted to the Artist Files Online Directory is publicly available via the Web free of charge. The ways in which the information is used and/or who uses it is not monitored or regulated. No information submitted will be sold or used for commercial purposes.

The institutions listed in the Artist Files Online Directory retain all ownership rights to their collections.

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http://www.artistfilesrevealed.com/tiki9/tiki-index.php?page=Terms+Of+Use

For assistance in filling out field content - please go to the FAQ and see Artist Files Revealed Online Directory Help.
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SUBMITTAL INFORMATION:

Submitted By
Anne Simmons
Your Email Address
a-simmons at nga.gov
Institution Name/Parent Organization
National Gallery of Art
Department Name
Library

INSTITUTIONAL INFORMATION:

Institutional/Departmental Overview
Library Reader Services
Institution Type 1
Museum
Institution Type 2
Library
Institution Type Other
Mailing Name
Physical Address
4th and Constitution Avenue NW
Mailing Address
2000 B South Club Drive, Landover, MD 20785
City
Washington
State
DC
Province
Zipcode
20565
Country
USA
Contact
Anne H. Simmons
Position
Reference Librarian for Vertical Files/Microforms
Email
a-simmons at nga.gov
Telephone
202.842.6054
Institutional Website
www.nga.gov
Library Catalog Website
library.nga.gov
Webpage Dedicated to Artist Files

COLLECTION INFORMATION:

General Descripton of Artist Files Collection
Miscellaneous, ephemeral materials are kept in the vertical files, as are any published documents fewer than fifty pages. This includes small exhibition catalogues, pamphlets, clippings, posters, and press releases. Like the collection of the National Gallery of Art itself, the vertical files contain material on the history of Western art from international, national, and local sources.

Collection Size (check all that apply):

Feet
No
Enter Feet
Meters
No
Enter Meters
Number of files
Yes
Enter Number of files
10,300
Number of cabinets
No
Enter Number of cabinets

Organizational Structure (check all that apply):

Organizational Structure 1
Alphabetical
Organizational Structure 2
Organizational Structure 3
Organizational Structure 4
Organizational Structure 5

Cataloging Method:

LC/Dewey
Yes
Subject-in-house
No
Other

Bibliographic Utility:

Local Catalog/Software
Yes
MS Office Access
No
MS Office Excel
No
OCLC
No
Other
No

Present or future digitization plans or activities:

Plans

Language of Materials:

Chinese
Yes
Dutch
Yes
English
Yes
Farsi
French
Yes
German
Yes
Hebrew
Yes
Italian
Yes
Japanese
Yes
Korean
Yes
Portuguese
Yes
Russian
Yes
Spanish
Yes
Language Other

Type of Materials:

Announcements
Yes
Architectural Drawings
Yes
Artists' Books
Artworks
Auction Catalogs
Biographical Information
Yes
Books
Yes
Brochures
Yes
CD/DVD
Yes
Cultural Artifacts/Materials
Diaries/Journals/Papers
Electronic Files
Exhibition Catalogs
Yes
Geographic
Yes
Groups
Yes
Individual artists
Yes
Institutional Publications
Yes
Institutional/Gallery Records
Interviews
Invitations/Private View Cards
Yes
Manuscripts
Memorabilia
Yes
Microform/film/fiche
Negatives
Newspaper Clippings
Yes
Newspapers
Official Records
Oral Histories
Pamphlets
Yes
Photographs
Postcards
Press Clippings
Yes
Press Kits
Yes
Press Releases
Yes
Printed Works
Prints
Price List and/or Checklists
Yes
Realia
Scripts
Serials
Slides
Subject
Yes
Transcripts
Materials Other

Artistic Styles/Periods:

Classical
Yes
Contemporary
Yes
Medieval
Yes
Modern
Yes
Renaissance
Yes
Styles/Periods Other

Additional research materials in collection that supplement artist files collection:

Materials

Acquisitions:

Is this an active collection that is being added to by donations or purchases?:

Donations
Yes
Purchases
Yes

Publicizing Collection Methods: (check all that apply):

Brochures/Flyers/Pamphlets
Class visits
Yes
Community Service
Conference/Conventions
Directories
Exhibitions
Library Events
Mailings
Meetings
Newsletter
Public Lectures/Programs
Publications
Reports
Staff Orientations
Yes
Student Orientations
Yes
Study Guides
Telephone
Website
Word of Mouth
Yes
Publicizing Other

ACCESS INFORMATION:

Open All Year (if no, provide dates open)

Available to Public:

Available to Public
Yes
Public Hours (to access Artist Files Collection)
M 12-4:30, T-F 10-4:30
Public Hours (Parent Organization)
M-Sa 10-5, Su 11-6
Appointment or Reservations Required
Yes
Public Fee
No
Public Fee Amount

Access Procedures for Public Patrons:

Access Procedures for Public Patrons
Appointments may be made by calling the library's reference desk at 202-842-6511.

Available to Scholars:

Available to Scholars
Yes
Scholar Hours (to access Artist Files Collection)
M 12-4:30, T-F 10-4:30
Public Hours (Parent Organization)
M-Sa 10-5, Su 11-6
Appointment or Reservations Required
Yes
Scholar Fee
No
Scholar Fee Amount
Access Procedures for Scholars
To schedule an appointment, researchers should call the library reference desk at 202.842.6511.

Onsite Technology:

Photocopier - B/W
Yes
Photocopier - Color
No
Scanner/Digital Imaging
No
Web Access
Yes
Workspaces
Yes
Onsite Other
No

Additional Comments:

Additional Comments

Lending and ILL:

Are you willing to photocopy or lend materials?
Yes

If so, under what conditions?:

ARIEL
No
Odyssey
No
Photocopies
Yes
Scans (digital)
No
Conditions Other

Agreement:

I have read and agree to the "Submission Form Terms of Use" statement indicated above.
Yes

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