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Record from Submission Form

Submission Form Terms
By submitting your record below to the Artist Files Online Directory, you agree to allow ARLIS/NA to publish this information on its Web site. All information submitted to the Artist Files Online Directory is publicly available via the Web free of charge. The ways in which the information is used and/or who uses it is not monitored or regulated. No information submitted will be sold or used for commercial purposes.

The institutions listed in the Artist Files Online Directory retain all ownership rights to their collections.

View Terms of Use
http://www.artistfilesrevealed.com/tiki9/tiki-index.php?page=Terms+Of+Use

For assistance in filling out field content - please go to the FAQ and see Artist Files Revealed Online Directory Help.
http://www.artistfilesrevealed.com/tiki9/tiki-index.php?page=FAQs

SUBMITTAL INFORMATION:

Submitted By
Jonathan Franklin
Your Email Address
jfranklin at gallery.ca
Institution Name/Parent Organization
National Gallery of Canada
Department Name
Library and Archives

INSTITUTIONAL INFORMATION:

Institutional/Departmental Overview
The National Gallery of Canada Library and Archives serves the Gallery’s mandate to undertake research, promote knowledge and understanding, and disseminate information about Gallery collections and art in general. The collections are the most extensive in Canada on the visual arts, and constitute the national research collection in the field. Services are provided to the Gallery's curatorial, education, conservation, and library staff; to the Research Fellows; to the national and international scholarly communities; and to museum professionals, students, artists, journalists, collectors, dealers and the general public.
Institution Type 1
Museum
Institution Type 2
Archives
Institution Type Other
Mailing Name
National Gallery of Canada Library and Archives
Physical Address
380 Sussex Drive
Mailing Address
PO Box 427, Station A
City
Ottawa
State
Province
Ontario
Zipcode
K1N 9N4
Country
Canada
Contact
Sylvie Roy
Position
Documentalist
Email
sroy at gallery.ca
Telephone
613.990.0585
Institutional Website
http://www.gallery.ca
Library Catalog Website
http://bibcat.gallery.ca
Webpage Dedicated to Artist Files
http://www.gallery.ca/english/315.htm

COLLECTION INFORMATION:

General Descripton of Artist Files Collection
The Documentation collection includes 44,000 files on Canadian artists and 19,000 files on non-Canadian artists. Files are also held on the National Gallery of Canada, Canadian art schools, galleries, and societies, and Canadian and non-Canadian museums, collectors, curators, art historians, art administrators, and trustees.

Collection Size (check all that apply):

Feet
No
Enter Feet
Meters
No
Enter Meters
Number of files
Yes
Enter Number of files
63,000
Number of cabinets
No
Enter Number of cabinets

Organizational Structure (check all that apply):

Organizational Structure 1
Geographical
Organizational Structure 2
Alphabetical
Organizational Structure 3
Organizational Structure 4
Organizational Structure 5

Cataloging Method:

LC/Dewey
No
Subject-in-house
No
Other
Database

Bibliographic Utility:

Local Catalog/Software
No
MS Office Access
No
MS Office Excel
No
OCLC
No
Other
No

Present or future digitization plans or activities:

Plans
Canadian artist files listed in Artists in Canada database: http://www.pro.rcip-chin.gc.ca/bd-dl/aac-aic-eng.jsp
Selective digitization of artist's biographical forms undertaken.

Language of Materials:

Chinese
Dutch
English
Yes
Farsi
French
Yes
German
Hebrew
Italian
Japanese
Korean
Portuguese
Russian
Spanish
Language Other

Type of Materials:

Announcements
Yes
Architectural Drawings
Artists' Books
Artworks
Auction Catalogs
Biographical Information
Yes
Books
Brochures
Yes
CD/DVD
Cultural Artifacts/Materials
Diaries/Journals/Papers
Yes
Electronic Files
Exhibition Catalogs
Geographic
Groups
Yes
Individual artists
Yes
Institutional Publications
Institutional/Gallery Records
Yes
Interviews
Yes
Invitations/Private View Cards
Yes
Manuscripts
Yes
Memorabilia
Microform/film/fiche
Negatives
Newspaper Clippings
Yes
Newspapers
Yes
Official Records
Oral Histories
Yes
Pamphlets
Yes
Photographs
Postcards
Yes
Press Clippings
Yes
Press Kits
Yes
Press Releases
Yes
Printed Works
Yes
Prints
Price List and/or Checklists
Yes
Realia
Scripts
Serials
Slides
Subject
Yes
Transcripts
Yes
Materials Other
obituaries

Artistic Styles/Periods:

Classical
Contemporary
Yes
Medieval
Modern
Yes
Renaissance
Styles/Periods Other

Additional research materials in collection that supplement artist files collection:

Materials

Acquisitions:

Is this an active collection that is being added to by donations or purchases?:

Donations
Yes
Purchases
Yes

Publicizing Collection Methods: (check all that apply):

Brochures/Flyers/Pamphlets
Yes
Class visits
Yes
Community Service
Conference/Conventions
Directories
Yes
Exhibitions
Yes
Library Events
Mailings
Meetings
Newsletter
Public Lectures/Programs
Publications
Yes
Reports
Staff Orientations
Yes
Student Orientations
Yes
Study Guides
Telephone
Yes
Website
Yes
Word of Mouth
Yes
Publicizing Other

ACCESS INFORMATION:

Open All Year (if no, provide dates open)

Available to Public:

Available to Public
Yes
Public Hours (to access Artist Files Collection)
10-4.45 Wednesday, Thursday, Friday
Public Hours (Parent Organization)
see website
Appointment or Reservations Required
Yes
Public Fee
No
Public Fee Amount

Access Procedures for Public Patrons:

Access Procedures for Public Patrons
Contact Library Reference service: 613.998.8949; erefel at gallery.ca

Available to Scholars:

Available to Scholars
Yes
Scholar Hours (to access Artist Files Collection)
10-4.45 Wednesday, Thursday, Friday
Public Hours (Parent Organization)
see website
Appointment or Reservations Required
Yes
Scholar Fee
No
Scholar Fee Amount
Access Procedures for Scholars
Contact Library Reference service: 613.998.8949; erefel at gallery.ca

Onsite Technology:

Photocopier - B/W
Yes
Photocopier - Color
Yes
Scanner/Digital Imaging
No
Web Access
Yes
Workspaces
Yes
Onsite Other
No

Additional Comments:

Additional Comments

Lending and ILL:

Are you willing to photocopy or lend materials?
Yes

If so, under what conditions?:

ARIEL
No
Odyssey
No
Photocopies
Yes
Scans (digital)
Yes
Conditions Other

Agreement:

I have read and agree to the "Submission Form Terms of Use" statement indicated above.
Yes

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