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Record from Submission Form

Submission Form Terms
By submitting your record below to the Artist Files Online Directory, you agree to allow ARLIS/NA to publish this information on its Web site. All information submitted to the Artist Files Online Directory is publicly available via the Web free of charge. The ways in which the information is used and/or who uses it is not monitored or regulated. No information submitted will be sold or used for commercial purposes.

The institutions listed in the Artist Files Online Directory retain all ownership rights to their collections.

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SUBMITTAL INFORMATION:

Submitted By
J. Ripp
Your Email Address
jripp at npg.org.uk
Institution Name/Parent Organization
National Portrait Gallery (London)
Department Name
Heinz Archive & Library

INSTITUTIONAL INFORMATION:

Institutional/Departmental Overview
The Heinz Archive & Library supports the National Portrait Gallery’s research needs, and consequently focuses on the depiction of British sitters.
Institution Type 1
Museum
Institution Type 2
Library
Institution Type Other
Mailing Name
Physical Address
39-45 Orange Street
Mailing Address
St Martin's Place
City
London
State
Province
Zipcode
WC2H 0HE
Country
U.K.
Contact
Enquiry Desk
Position
Email
archive at npg.org.uk
Telephone
(+44) 20 7321 6617
Institutional Website
http://www.npg.org.uk/
Library Catalog Website
http://librarycatalogue.npg.org.uk/
Webpage Dedicated to Artist Files

COLLECTION INFORMATION:

General Descripton of Artist Files Collection
Image files reproducing portraiture executed by more than 19,000 artists. Files are represented by brief catalogue records with the artist's name (SURNAME, FORENAME) as title.

Collection Size (check all that apply):

Feet
No
Enter Feet
Meters
No
Enter Meters
Number of files
Yes
Enter Number of files
19,000
Number of cabinets
No
Enter Number of cabinets

Organizational Structure (check all that apply):

Organizational Structure 1
Geographical
Organizational Structure 2
Chronological
Organizational Structure 3
Alphabetical
Organizational Structure 4
Organizational Structure 5

Cataloging Method:

LC/Dewey
No
Subject-in-house
Yes
Other

Bibliographic Utility:

Local Catalog/Software
Yes
MS Office Access
No
MS Office Excel
No
OCLC
No
Other
No

Present or future digitization plans or activities:

Plans

Language of Materials:

Chinese
Dutch
English
Yes
Farsi
French
German
Hebrew
Italian
Japanese
Korean
Portuguese
Russian
Spanish
Language Other

Type of Materials:

Announcements
Architectural Drawings
Artists' Books
Artworks
Yes
Auction Catalogs
Biographical Information
Books
Brochures
CD/DVD
Cultural Artifacts/Materials
Diaries/Journals/Papers
Electronic Files
Exhibition Catalogs
Geographic
Groups
Individual artists
Yes
Institutional Publications
Institutional/Gallery Records
Interviews
Invitations/Private View Cards
Manuscripts
Memorabilia
Microform/film/fiche
Negatives
Newspaper Clippings
Newspapers
Official Records
Oral Histories
Pamphlets
Photographs
Yes
Postcards
Press Clippings
Press Kits
Press Releases
Printed Works
Prints
Yes
Price List and/or Checklists
Realia
Scripts
Serials
Slides
Subject
Transcripts
Materials Other

Artistic Styles/Periods:

Classical
Contemporary
Yes
Medieval
Modern
Yes
Renaissance
Yes
Styles/Periods Other

Additional research materials in collection that supplement artist files collection:

Materials
More extensive image files organized alphabetically by sitter.

Acquisitions:

Is this an active collection that is being added to by donations or purchases?:

Donations
Yes
Purchases
Yes

Publicizing Collection Methods: (check all that apply):

Brochures/Flyers/Pamphlets
Yes
Class visits
Yes
Community Service
Conference/Conventions
Directories
Yes
Exhibitions
Library Events
Mailings
Meetings
Newsletter
Public Lectures/Programs
Publications
Reports
Staff Orientations
Yes
Student Orientations
Study Guides
Telephone
Yes
Website
Yes
Word of Mouth
Publicizing Other

ACCESS INFORMATION:

Open All Year (if no, provide dates open)
Open apart from two weeks during August and one week at year's end.

Available to Public:

Available to Public
Yes
Public Hours (to access Artist Files Collection)
Tuesday-Friday, 10am-5pm
Public Hours (Parent Organization)
Daily, 10am-6pm (later Thursdays and Fridays)
Appointment or Reservations Required
Yes
Public Fee
No
Public Fee Amount

Access Procedures for Public Patrons:

Access Procedures for Public Patrons
Open by appointment only. Please email archive at npg.org.uk or telephone (+44) 20 7321 6617 (Type Talk 18001) to make an appointment.

Available to Scholars:

Available to Scholars
Yes
Scholar Hours (to access Artist Files Collection)
Tuesday-Friday, 10am-5pm
Public Hours (Parent Organization)
Daily, 10am-6pm (later Thursdays and Fridays)
Appointment or Reservations Required
Yes
Scholar Fee
No
Scholar Fee Amount
Access Procedures for Scholars
Open by appointment only. Please email archive at npg.org.uk or telephone (+44) 20 7321 6617 (Type Talk 18001) to make an appointment.

Onsite Technology:

Photocopier - B/W
Yes
Photocopier - Color
No
Scanner/Digital Imaging
No
Web Access
Yes
Workspaces
Yes
Onsite Other
No

Additional Comments:

Additional Comments
All facilities are wheelchair accessible. The Public Study Room is fitted with 2 induction loops, including 1 portable facility. A large print visitor's leaflet, magnifying sheets and torches are available on request. Visitors with any special requirements should notify Archive and Library staff in advance.

Lending and ILL:

Are you willing to photocopy or lend materials?
Yes

If so, under what conditions?:

ARIEL
No
Odyssey
No
Photocopies
Yes
Scans (digital)
No
Conditions Other

Agreement:

I have read and agree to the "Submission Form Terms of Use" statement indicated above.
Yes

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